Il Fiorello is a family-owned company, producing extra virgin olive oil from their own certified organic groves in Northern California. Along with providing high-quality products, they are dedicated to serving a variety of customers from all over the world.
After seeing exponential growth in the last year, their team needed to break away from traditional methods of contact management. “We were literally using manilla folders, Excel and QuickBooks to keep track of everything,” recalls Events and Sales Manager, Stephanie Oriarte. “It quickly became overwhelming, and we needed a CRM to take its place.”
Turning to ProsperWorks
Upon learning about ProsperWorks from a software advice rep, Stephanie was immediately drawn how easy the system was to use. “ProsperWorks is simple and customizable – our team began using it right away. We didn’t even touch the filing cabinet at all this season.”
Looking closer at how the Il Fiorello team uses ProsperWorks, they apply the system in three different ways. The company runs a Grove Club, which allows members to receive product shipments and special discounts on purchases. With a minimum of 3 deliveries per year to hundreds of members, implementing ProsperWorks was absolutely necessary.
Consolidating to one system
“Moving to ProsperWorks has been a really great transition, particularly for our Grove Club team,” says Stephanie. “We’ve been able to eliminate toggling between Excel, Gmail, Stripe, WooCommerce, QuickBooks and a POS system to keep track of our members.”
And integrations have made streamlining operations even easier. “Our Grove Club manager uses MailChimp alongside ProsperWorks [via Zapier] so that members can automatically be contacted upon signing up, and stay in the loop with any club updates or special promotions,” says Stephanie.
Cutting down time by 92% to move business forward
In addition to the Grove Club, Il Fiorello uses ProsperWorks to manage their milling services. While known for growing their own olives, they also mill a significant amount for wineries and other companies. “In terms of streamlining operations, this is where we’ve seen the largest area of improvement,” says Stephanie. “Our team is dependent on task reminders so that nothing slips through the cracks. We’re also frequently tagging each other with order updates – it’s a seamless way to know what’s going on.”
As a result, Il Fiorello has seen concrete returns the amount of time they’ve saved. “Milling season ends in November. Before implementing a CRM, it would take us until January or February to complete billing and invoices. But in 2016, we wrapped everything up within a week after the season ended.” Spending less time on billing and invoicing by 92% has allowed Stephanie and her team to “service customers like never before.” She adds, “We can now use January and February to focus on moving our business forward.”
Streamlining private events
Finally, ProsperWorks helped Il Fiorello gain a better grasp on their private events. Accommodating both indoor and outdoor gatherings, the venue is in high demand throughout the year. “Our events are a way to keep Grove Club members interested, while also bringing in new leads,” says Stephanie.
Their team uses ProsperWorks to store attendee information, along with any supporting data used to inform others about an event. “We don’t need to bounce from Excel to Gmail to send out an invitation. In fact, the Chrome Extension keeps us from ever having to leave Gmail.” Additionally, “Being able to hover over people’s name eliminate the need to manually type it into our system,” Stephanie says.
As Il Fiorello continues to streamline a variety of operations, ProsperWorks is excited to be included every step of the way. Find out more about Il Fiorello, including information on the Grove Club and private events, here: http://ilfiorello.com/